(This is part 4 of a 4 part series.  You can download the entire SOLP 2013 below.)

Image [CC] – Jeffness

The newer the legal pricing role, the more likely it is to be defensively motivated. By defensive, I mean the pricing role is narrowly focused on holding the line on profits. The more mature is the pricing role, the more likely it is focused on proactive business development efforts. But even in the most well established legal pricing roles, the offensive push is still very limited. My best guess is that 90+% of legal pricing professionals currently focus almost exclusively on the defensive side.

This is an indication that the legal pricing role, unlike pricing roles in other industries, has not yet matured to the point that it can focus on maximizing profit. Instead it is more about holding onto market share and hopefully holding onto some reasonable level of profit margin.

For firms that are just now contemplating whether or not to create a pricing role, consider this: Your firm is competing in the same market with firms who already have this role. If you do not have someone in this role, your partners are probably agreeing to whatever pricing option clients request in order to hold on to the work. If, as is also likely, your firm still has a compensation scheme for partners based on their hours billed and revenue realized, then you are actively rewarding your partners for new work, regardless of the profitability of that work. In effect, you may very likely be  rewarding your partners for losing money.

This caution highlights the most important function of a pricing role, that of developing a rational pricing strategy. Even a firm with an exclusively defensive pricing approach, is at least facing the challenge. Given the chaotic nature of legal pricing, a first level goal needs to be developing knowledge about a firm’s current pricing world. This means capturing pricing deals as they occur and monitoring them over time. Without this basic knowledge, firms will not learn and improve their pricing strategies over time. Or as I like to say: The hole will only get deeper.

Conclusions

A small group of legal pricing people got together in late-2011 to establish professional development and networking opportunities. By May 2012, there were 12 people in that group. More than a year later, that number has surpassed 200. The rapid growth of this pricing group is evidence that pricing will be an ongoing function at law firms for the foreseeable future. The members of this group reflect the state of legal pricing at the personnel level. The roles for each person vary greatly in their focus and some members, including a number of CFOs, only perform pricing functions as a subset of their duties. Despite such wide variability in the role, we have reached a point where a large firm without a pricing role of any kind is clearly out-of-step with the rest of market.

In addition to law firm pricing personnel, this group also includes a number of people who work in client legal departments. This reflects the growing need for both sellers and buyers to understand legal pricing. Active client participation in this process is a key requirement if we ever hope to be able to better align legal service value with price.

While the current state of legal pricing is definitely chaotic, chaos  is either a trial to be endured and overcome by individuals, or an opportunity for a community to rebuild their world as it should be. I choose to believe the latter and I hope this paper might be the first step toward understanding and eventually taming the chaos of legal pricing.

(This is part 3 of a 4 part series.  You can download the entire SOLP 2013 here.)

For the last fifty or sixty years, law firms have used the infamous hourly billing rate pricing model almost exclusively. More importantly, during this era they had the luxury of constantly raising prices under growing demand. This meant their revenue was easily outpacing their expenses, leading to a great run of higher and higher profits. The result was a profit maximizing outcome, albeit, without requiring much of a pricing strategy.

With the economic downturn in 2008, clients started pushing back on price increases, leading firms to explore other options for maintaining their bottom lines. Having had such a great run prior to this, many law firm owners (we’ll use the common term “partner” here) are not well versed on how their firms actually generate profit. In response, firms are finding it necessary to educate partners on what exactly makes their work profitable.

The result of these efforts is a core re-examination of how work is done within a firm, or more directly – who is actually doing the work. The punch-line for partners is “The more workers work, the more owners profit.” For an economist, or for pretty much any other business person, this statement is a truism. To paraphrase Karl Marx, the owners benefit ”by sweat of the workers’ brow”. Yet law firm partners often struggle with this concept. Since partner billing rates are higher, it seems logical that revenue from partner time is more profitable than revenue billed by associate employees charging lower rates. This is a logical fallacy. Partner rates may generate more revenue, but the cost of that revenue in partner time is so high that the profit margin is much lower or likely negative. It seems like a paradox, but fewer billable partner hours per matter translate to higher partner profits.

This highlights a tension within and challenge for law firms. As they embrace more sophisticated pricing approaches, they will also need to adjust their compensation systems to reward profit maximizing behaviors. In the old model of regular price increases and constantly rising demand, partners were rewarded on hours and revenue. But in this new reality our compensation schemes must instead shift to rewarding revenue and profitability.

The Pricing Professional Role

It is not surprising that firms faced with this new economic reality, would seek professional pricing guidance, but there is a very broad range of pricing professionals across the sector. Some firms have entire dedicated staffs with broad ranging roles, while other firms are just beginning to consider creating such a function. Naturally, AmLaw 100 firms, with the most clients and the largest profits at stake, are the most likely firms to have a “pricing” role, but even at that level, such a role is not ubiquitous. Moving down market, the pricing role disappears relatively quickly. There are some pricing professionals in the AmLaw 200 layer, however, here pricing is typically done by people who have other primary roles, often times an Executive Director, a Chief Financial Officer, or in some cases, even a partner.

There is not even consensus on which department this pricing role belongs in.. In some firms it is marketing, in others it might be finance. Personally, I have performed this role in three different firms and in four different departments. Part of the challenge is that the role does not neatly fit within current law firm organizational structures and, as highlighted by the range of functions below, the role obviously utilizes resources across many different departments. In its highest form, the role needs to be client-facing – since pricing is one of the Four Ps of Marketing – and have direct access to the highest levels of firm leadership –  since the role is fundamental to the economic health of the firm.

To illustrate the chaotic nature of the pricing role itself, it may be worthwhile to explore each of these functions in greater detail. Some pricing roles may span across all of these functions, while many are responsible for only one or two.

Client Fee Discussions and Negotiations: This function includes talking directly with clients about fees and pricing options. The initial goal is to ascertain a client’s specific concerns related to fees, so that best-fit pricing options can be developed. Later in the lifecycle, these conversations can be negotiations over fee amounts. Finally, these discussions should be on-going over the course of a matter or the lifetime of a client relationship, to make sure pricing remains aligned with the client’s needs and consistent with their perception of value.

Partner Coaching: Many lawyers prefer to avoid fee conversations all together, but as the strongest point of connection with the client is often the relationship with the partner, it is usually beneficial to keep the partner involved in the discussion of fees. Most partners will benefit from and appreciate coaching on how to approach the subject of fees with clients. This effort usually involves giving general fee conversation guidelines and, when appropriate, specific advice on how to get a client to share their fee concerns. Another basic skill lawyers often need help with is, somewhat ironically, negotiating fees. Too often a lawyer will just accept a client’s price request, when an alternative proposal might lead to better results for the client and a better deal for the firm.

Budget Building: Many pricing situations require some type of a budget. Budget building can take many forms, depending on the demands of a client and the necessary level of precision. Many times lawyers like to utilize past matters as budget templates or even to develop templates for ongoing use. As might be expected, project scoping efforts come into play here as well. From experience, budget building is more often a high-level effort, only going into task-level details as needed.

Pricing Development: With knowledge of a client’s fee needs and with a general budget developed, then various pricing options can be determined. The typical drivers for any option are: cost savings, predictability (i.e. over a given time period), certainty (e.g. for a matter or group of matters), or even risk-sharing, where a firm takes on some level of fee risk as part of the arrangement. This function can many times be more art than science. This is where the pricing role benefits from creativity.

Profit and Scenario Modeling: With a pricing option in place, or as part of that effort, matter staffing needs to be determined. With a known breakdown for how a deal will be handled and managed, it can then be modeled for profitability. At this point various scenarios can be modeled to see how profit can be maximized for a given piece of work.

Monitoring: Once a pricing deal is in place, monitoring is the function that keeps the lawyers updated on the financial status of the deal. This includes providing the partners with regular updates for performance-to-budget numbers and other metrics.

The Rest – Process mapping, process improvement, project management & practice innovation: Many legal pricing people are being drawn into various practice re-engineering roles. Market pricing pressures are driving lawyers to modify how they deliver services. Lawyers are asking their pricing people for help in this effort, often because we are the ones that got them into the situation in the first place. In the long-run these needs may drive the creation of separate and more focused roles. In the short-run, I expect to see more pricing people pulled in this direction.

The wide range of pricing functions within firms and the wide range of adoption of pricing roles by firms, throws the law firm side of the market into as much, if not more, chaos than the client side. A very uneven playing field means it is hard for the players, both inside firms and out, to understand the game. Players attempting to function rationally are confronted with others playing wildly out of control and the result is extremely irrational pricing behavior by law firms.


(This is part 2 of a 4 part series.  You can download the entire SOLP 2013 here.)

In-house legal departments are now facing the same cost savings pressures as other corporate departments. In the past “legal” was able to largely avoid this conversation with leadership. They would dodge the question by insisting that they could not predict the number of lawsuits or deals they would have and therefore could not provide an estimate of legal fees. After all, without this base-line budget, how could they possibly reduce it? Consequently, outside firms were long spared the indignity of managing costs, and the cognitive strain of lowering rates.

During the economic downturn of 2008, when leadership broached the subject, they no longer accepted the standard answer. One CEO commented that “the legal department was the last bastion of cost savings” for the company. The issue was not the amount of legal work, but instead the cost of it. Now the General Counsel (GC) has to toe the same line as every other department head; minimize the costs and increase the productivity.

Discounts

The first and most obvious line of attack for in-house legal departments to reduce legal spend was to request discounts. In recent years, many have significantly increased pressure on their outside firms for larger and larger discounts. As one lawyer commented in 2010, “15 is the new 10” as in a 15% discount off of standard rates. (I have heard that some GCs even attend conferences and write the level of discount they are getting on their name tags for all to see; a spontaneous market level reaction to the lack of clear pricing across the sector.) Another type of discount is the rate freeze. As firms make their annual move to raise rates, many GCs are asking for, or in some cases demanding, they stay the same.  Discounts and freezes are an easy and quantifiable way for GCs to demonstrate the appearance of savings to corporate management.

Distrust

Another market level reaction (in addition to the Conference Name Tag Exchange) is a general and growing distrust of outside firms’ billing practices. As budgetary pressures mounted, clients began focusing on very specific aspects of legal pricing that they deemed “abusive.” One easy target was billings from first-year associates. A number of clients viewed this as training; something for which they believed they should not have to pay.. In many cases, the backlash against paying for first-year hours may stem from the public awareness of young lawyers’ salaries thanks to the lock-step increases across the industry. At $160,000, first-year associates often make higher salaries straight out of school than many senior in-house attorneys, plus they get additional bonuses for billing lots and lots of hours, which only adds insult to injury. Unsurprisingly, first-year associates have become a lightning rod for client anger and distrust.

AFAs and RFPs, PDQ

Some clients have continued experimenting with Alternative Fee Arrangements (AFAs) and have expanded their use of Requests for Proposals (RFPs) in securing legal work. Here they often ask for fixed fee proposals in order to compare pricing between competing firms. This effort has led to market drops at the fee level for certain types of legal work, such as patent litigation, where fixed fees, or fixed fees per phase – and in some cases fee caps (hourly billing with a ‘not to exceed’ amount) – have been more widely adopted. However, since in-house legal departments have never before faced the challenge of defining the scope of a matter, many RFPs lack a useful scope. Consequently, too many RFPs are vaguely worded or provide outdated metrics with an eye towards getting competitive bids from various firms. Many firms struggle to give coherent responses to these RFP questions and too often this results in completely incomparable bids to the same RFP. One large client confided in me that they have never awarded work under their RFP, because they had no clear way of choosing the lowest cost or best value firms.

Of course, these examples are from the more savvy clients. If you look at the broader market, you will find a very wide range of adoption levels. Some clients are simply implementing the suggestions they have read in the latest magazine article (e.g. “Ask for a fixed fee!”). Others have entire teams and large scale efforts focused on overall savings (e.g. Pfizer Legal Alliance). While some have not yet even begun asking for discounts.

Procurement

As in-house legal departments struggle to understand their legal spend and attempt to bring it under control, the corporate procurement department has increasingly been present in legal pricing discussions. Procurement often gets involved at the request of the legal department , but occasionally at corporate leadership’s insistence. In the long run, this effort should produce measurable results, however, there are numerous challenges facing procurement when evaluating legal services.

Procurement typically assesses current costs of a product or service on a per unit basis, and then works to lower that per unit cost. As I have already established, the legal market does not currently have a mechanism to set these prices, nor does it have a clear understanding of the “unit” for sale. This leads procurement to measure billing rates as the per unit cost of legal services, which may result in lower rates, but may or may not actually save the client money. And just as importantly, the risk factors of going to lower cost providers are not always factored into the equation. To procurement, a lawyer is a lawyer, much like a widget is a widget. Many procurement departments seem to be advancing to a better understanding of legal services, but it is going to be some time before these efforts play out. Absent market pricing mechanisms at the fee level, procurement will continue to struggle to find cost savings and then attain them.

One GC for a food services company commented that he was holding procurement at bay, since they may be good at reducing costs, but they do not live with the consequences. The point here is that procurement may have value, but the current level of chaos in the legal pricing market makes it hard to achieve that value.

Data Analytics

What most clients ultimately want to know is that a patent litigation will cost $X through the Markman hearing or that an acquisition will cost $Y for Due Diligence, and $Z to close the deal. But an acquisition service may have a price range of $10,000 to $10,000,000 – from experience, that type of fee range is not an exaggeration – and what drives the range is a combination of scope, size and client goals related to the deal. For the reasons outlined above, it may be impossible for a market to ever establish a fair price within that environment.

A lack of clear or consistent market pricing information has led many clients to begin looking for pricing information elsewhere. Many have started looking to e-billing vendors to use their billing data to determine a market price for a given service. The CT Tymetrix Real Rate Report is one example. Tymetrix has, by their own account, about 42 billion dollars in legal spend logged down the to time entry level. Services like this are attempting to analyze their data to determine average rates for categories of timekeepers, variances in rates by location, variances in rates by type of work, and fees per type of work.

I would caution both firms and clients to use this type of data very thoughtfully. This is not “market data” in the classical economics sense. It is pulled from relatively small samples with known and unknown biases. Relying exclusively on this data as a market mechanism to establish pricing would be unwise. However, this data might, on some level, give a sense of current legal prices, and more importantly, it may reveal how work is managed within firms. As clients are trying to lower legal costs, and firms are trying to keep clients happy, the real trick will be more cost-conscious management of legal work. This kind of data may provide real insights into how work is staffed and where efficiencies can be realized.

In summary, the client-side of the market is flailing about, grasping for ideas, latching on to any data they can find, and hoping for some level of rationality to emerge. But they are not the only players creating chaos while hoping for some sense of calm.


(This is part 1 of a 4 part series.  You can download the entire SOLP 2013 here.)

Friends, Romans, Countrymen! (8423468943)
IMage [CC] –  Frank Kovalchek   

Partners, Executives, CFOs, CIOs, CPOs, Marketers, and Legal Pricing Aficionados of all types, titles, and roles, I have come to report that the current state of legal pricing is absolutely chaotic.

There are three methods of dealing with a chaotic situation. First, the completely rational approach is to dig a hole, climb inside, and wait for the noise overhead to subside before coming out. Personally, I fight the urge to do that on a regular basis. The second option is to lower your shoulder and plow into the fray, driving hard and hoping beyond hope that the chaos has another side upon which you might one day emerge. This is the approach most of us are now valiantly attempting. And finally, you can stop pushing and seek a higher vantage point from where you can watch the chaos unfolding below. From there you can study the movement of the mob and look for patterns, repetitions, possibilities, and opportunities.

This State of Legal Pricing is my first attempt to describe our current situation from that higher vantage point.  From this modest beginning, and with the help of my colleagues and the community at large, I hope we can begin to calm the chaos and create a rational market for legal services.

The Current Legal Market

The market has fortunately grown tired of the Alternative Fee Arrangement (AFA) buzz-phrase-term and has begun to more properly focus its attention on the broader function of pricing. Pricing as a profession has been around for some time now and generally refers to the task of determining best prices for products and services in order to maximize profits. It should be noted, especially for those in the legal space, that profit maximization is not focused on a single sale. Instead it is measured at the firm, client, or product offering level. So for this discussion about the legal market, we will presume that the legal pricing function serves at that broader level, where prices attract customers and support the business.

Every market craves rational pricing. That is to say pricing where the buyer has some understanding of the value associated with their needs or the goods they are purchasing, and the seller has an expected revenue for each type of good or service. Unfortunately, the extreme range of services provided by law firms and the dynamic nature of the legal market itself have worked against the establishment of rational pricing for legal services at a product level.

The dynamism in the legal market comes about for several reasons. First, in my experience, there are not a lot of truly comparative legal service offerings from firm to firm, or even from matter to matter within firms. Litigation in a given category has a broad range of service types and pricing levels. From the highly complex to the mundane, prices vary to a significant degree. While we may eventually see fee-level pricing appear at the more commodity level for certain kinds of offerings, even there, we may never see a transparent market pricing mechanism.

Secondly, we don’t sell widgets. While there is a push for task coding of time entries as an attempt to establish pricing data on a per task level, a client does not buy one deposition, two filings, and a side of legal research. They buy resolutions to disputes. Even if we were to offer a fee per task pricing option, clients rarely if ever make purchasing decisions at the task level.

Suppose, for example, we set a standard price of $25,000 per deposition. Then in the course of a matter, we determined that a CEO or CFO needed to be deposed. Such a deposition would very likely require much greater resources and attention than the deposition of a mid-level executive.  Should the firm honor their “standard deposition” rate for the deposition of a CEO and perform a lot of extra work for free? Should the firm differentiate low, medium, and high level deposition rates? We are now descending a slippery slope hoping for a rational stopping point.

Third, even if universal task codes were adopted across the industry, and were used effectively, the per task market price would still not be achieved without establishing much more detailed market information. As a market we haven’t even determined standard case types at this point. How much resource will we expend to agree upon task-level pricing for one sub-type? In the process, we may commit a significant amount of industry resource to develop a standard number that ultimately has no meaning within the specific confines of any specific case.

A rational market does not ascertain useless pricing data. It has no patience for that. So unless clients start buying depositions rather than resolutions, there will never be an incentive for the market to determine a price for depositions. Even if the market could determine such a price, it would only be for a certain level and type and would not be universally applicable. I just don’t see the market needing that level of detail in product pricing especially when it struggles to find reasonable pricing mechanisms for much higher product levels (e.g. – the matter level).

The most likely outcome of any overt attempt to create something like a legal pricing market is that rational pricing behaviors will only appear within tiny pockets of the market. To some degree, we can already see this beginning to happen at the far end of the commodity spectrum (e.g. patent prosecution). It is reasonable to expect that this commodity pricing will “evolve up” within certain market segments over time, but I question how far up it will or can go.

Given this challenging market environment, tomorrow we will turn to the behavior of the market participants driving such chaos.


Dan: You may not know this Jane, but I’ve been moving into more of a Pricing role at my firm.

Jane: I’m impressed.  And a little frightened for the well being of your firm.

Dan:  Every firm needs to have at least one person focused on determining the right price and fee structure for every matter.

Jane: I completely agree.

Dan: … But…?

Jane: No but. For once I think you’re right, Dan.

Dan: …really? I’m may need to reconsider my position.

Jane:  No, I think this is may be one issue where the reality of the situation is so clear that we can’t help but agree.

Dan: Wow! That’s kind of strange.  I guess it had to happen some time.  And this is so obvious.  Someone has to calculate revenue and expenses to determine profitability and most attorneys aren’t capable or interested in economics. Without someone in that role, how would you ever determine the lowest possible bid to get more work?

Jane:  I’m sorry?

Dan:  I mean, with so many clients issuing RFPs for new matters now, someone has to have an idea of how  low they can go?  Otherwise, attorneys will just make up a number. And you don’t want them to do th…

Jane: That’s how you’re doing pricing?

Dan: That IS pricing.

Jane: That’s dumb. Pricing isn’t about determining the lowest price you can possibly charge.  That’s a shortcut to bankruptcy.  Pricing is about building a relationship with the client and understanding their needs. Often clients aren’t looking for the lowest price, they’re looking for a firm that is flexible enough to build fee arrangements around their needs.

Dan: I don’t follow. If you bid the lowest, then you get more work.  More work is more revenue.  Which means everyone makes more money!

Jane: And they’re paying you for this brilliant financial insight?  Pricing Legal services is not like selling used cars. You can’t just put out an ad that says, “Will not be under bid! Lowest Price Lawyers in Town!”

Dan: How did you…?  Do you have….?  That ad doesn’t go out until next week.

Jane: You’re an idiot and apparently you have one in marketing too.  Pricing is an offensive strategic business development tool.  The way you do it is entirely defensive and reactionary.  Suppose I was a client and I came to you with an RFP, what is your first move?

Dan: Offer 10 percent off our standard rates.

Jane: And if the client balks?

Dan: 20 percent. We don’t tell them, but 35 is absolutely our lowest offer.  Although, for big clients, we might go to 40.

Jane: And you’re doing this with all of your clients?

Dan: No, of course not.  Just the ones we think might be considering hiring other firms. The rest we just bill at our standard hourly rates.

Jane: What’s the written equivalent of a face palm?  Has it occurred to you to be proactive with your pricing?  Take the time to get to know and understand the client.  Ask them about their concerns.  Where are they getting pressure to reduce legal spending? What headaches are their outside counsel causing them?  Take that information and offer the client an alternative fee structure tailored to meet THEIR needs BEFORE they even ask you for a discount!  Pricing legal matters is not strictly about getting more business, it’s about making clients happier, which WILL ultimately get you more business!  You are an incompetent imbecile, a danger to your firm, and should be fired immediately!  Why are you smiling?

Dan: We’re disagreeing again.

Jane:  Feel better?

Dan:  Much.

Jane:  Me too.

Image [cc] Rigmarole

As legal pricing evolves, it is taking many twists and turns – along with some convoluted spins. The initial efforts by clients to save money typically results in requests for bigger discounts. This allows the GC to go back to the CEO and say “we saved 5% more this year.”

After a year or so of this approach, clients realized bigger discounts don’t directly translate into savings. I would argue that in this situation, clients can’t even tell if they are saving money or not. So at a point the CEO comes back and says “Show me the money.”

Next up on the pricing evolution list is usually Fee Caps. These are hourly billings with a “not to exceed” number. Of course these deals usually retain whatever discount level the client previously received. So now the client can say with more certainty they are saving money. Or can they?

To fully explore this question, we need to understand the behavior such a fee arrangement drives. People like to talk about value pricing, which many times means creating an alignment of interests between client and law firm. So an examination of the behavior each type of pricing arrangement motivates, for both law firm and client, is in order.

On the surface it appears a fee cap motivates efficiencies. Law firms should logically want to keep their fees under the cap, so they will carefully dole out resources during the engagement to avoid hitting the cap. This is the “efficiency” clients seek. And to some degree this outcome may be true.

However, lawyers are motivated to maximize revenue in order to drive up their personal compensation. To that end, they are motivated to hit the cap. Going over does mean write-offs, but coming in too far under means lost revenue attributed to them for comp. These lawyers are also motivated to have as many of their personal hours involved in the matter as well. Since their comp is also driven by that factor. And once a cap is exceeded, the lawyers are motivated to reduce their personal hours and pull back on resources. So instead of motivating efficiencies, fee caps can easily motivate counter-productive behaviors.

Now one might point accusing fingers at law firm compensation systems (and rightly so), but that doesn’t change the current motivations.

On the client side with these motivations in place, they need to closely monitor work on matters to make sure the right tasks are being performed by the right levels of expertise.Clients trying to manage costs under a traditional hourly arrangement will have the same burdens. An added burden is watching the fees billed against the cap. I heard of one client using fee caps who was not monitoring this metric. One month they suddenly noticed the size of the bills dropped dramatically. The outside counsel had hit the cap and pulled back case activity significantly. 

One other point for clients to consider – fee caps with discounts can put law firms in a no-win situation. If as a client your goal is reducing your law firms’ profitability, fee caps are a great tool. They make it increasingly difficult for law firms to maintain a healthy bottom line. Now many will argue this goal, perhaps as an unintended consequence, is not so bad. I would argue as a client you probably don’t want to be doing business with financially unstable partners. 

Fee caps probably deliver some savings to clients in some form. However, they bring with them significant unintended consequences. My advice to both clients and firms considering various fee arrangements: make sure the arrangement truly aligns interests. As I repeatedly say – it’s about The Conversation. Clients and lawyers need to have open, honest conversations about goals and motivations when it comes to fees. Otherwise, clients may get what they pay for and not what they wanted.

Image [cc] Fanboy30

A recent survey of law firms suggest that somewhere in the neighborhood of 80 law firms employ a “Pricing Specialist” of some sort. The report states that “the use of pricing specialists remains relatively rare in all but the largest firms.” Of course this report caught my eye since it also notes “that increasing management control over pricing decisions lead to positive pricing outcomes.” This means pricing people have a growing and increasingly valuable role within law firms.

But I digress … the first point is the real subject of this post. A group of pricing people, or more broadly Alternative Fee Arrangement (AFA) and Legal Project Management (LPM) people, has come together to form a community. We are doing this under the umbrella of ILTA. In one month’s time our group grew by 70%, which I thought was fantastic. Then I saw the survey report numbers and realized we have a ways to go to fully capture this community.

So … if you are a pricing specialist or have an AFA or LPM role at a firm or your role covers one of those functions in some fashion, please shoot me a note. I will add your name (and your firm) to the list.

The goals for our group include developing best practices and creating professional development opportunities for people in these new, emerging roles. We see the need to advance our emerging profession and look forward to expanding this group and accelerating our positive influence on the legal profession.

I recently stumbled upon an alternative pricing scheme that I instinctively felt was wrong.  The details are irrelevant, but I was struck by how vastly different the attorney’s point of view was from my own.  So I tried to expand my viewpoint and to see the problem from all sides.  I came up with three questions that I needed to answer and I sent them to the smartest, most knowledgeable people I know.  Their answers below:

1.      What do attorneys think they sell to clients?
·         Top notch expertise and experience in a specific legal field.
·         Expert advice, not available from anyone else in the industry, business expertise. 
·         Their special skills, unique only to them.  Or there’s the old quote from Lincoln, “A lawyer’s time and advice are his stock-in-trade.”
·         Legal advice that is based on expertise and experience.
·         Most – Knowledge of the law.  Some – Solution to a business problem. 
·         Themselves
·         Confidence
2.      What do law firms think they sell to clients?
·         Top notch legal services.
·         Professional services, expertly crafted advice and a business partnership
·         Their name.
·         Expert legal advice that addresses client needs
·         Experts in the law. 
·         Legal Services
·         Expertise
3.      What do clients think they are buying?
·         An expensive service that they had to purchase because of their risk exposure, but would rather not… (they also think that any big firm like ours is chalk full of experts, but they know lawyer “x” from previous work and decided to stick with them.)
·         An overpriced, but necessary evil service/commodity
·         Someone who can solve their problems.
·         A way to minimize risk or to solve a problem
·         Solution to a business problem. 
·         Security
·         Solutions
Within this group of respondents there is a lot of agreement.  That may point to some underlying truths, or it may be an example of selection bias on my part. I don’t claim this is a scientific result, but the most interesting aspect of these responses is that they all indicate that each party (attorney, client, and firm) is entering into the same sales transaction with a different understanding of the commodity that is being transacted. 

It seems to me that many of the problems plaguing modern law firms may be the result of different answers to these three questions.  If I go to a fishmonger, and he thinks he’s selling fish, I think I’m buying beef, and the sign out front reads, “Fresh Flowers!”, then we are going to have trouble communicating effectively and the Fish Shop is going to have trouble staying in business.  Maybe, if we can identify a single commodity that all parties agree is being transacted at a law firm, then we can focus on building the necessary internal structures, communication pathways, and marketing apparatuses to support the sale of that commodity.

Of course, you can semantically sidestep this problem by answering all questions extremely specifically (a merger agreement) or extremely generally (legal services), but that doesn’t seem like a satisfying solution to me.  So I asked my brilliant friends one additional question.

4.      What should law firms actually be selling to clients?
·         A relationship with the client where the firm better understands the overall needs of the client (not just legal, but pricing, communications, etc.) and builds upon the relationship in a way that results in the client trusting the firm.
·         Law firms should actually be selling a relationship, and a series of tools/opinions to expedite the legal process for securities, contracts etc. and effectively manage risk.
·         Their skills as problem-solvers. Good business development and competitive intelligence is based on the premise that lawyers are not salesmen (or -women).  Rather, it shows them what the client or prospective clients problems are and allows the attorneys to showcase their skills as problem-solvers.
·         A partnership that integrates the client needs with expertise and tools in order to manage risk and solve problems.
·         Business problem solvers. 
·         Solutions
·         Relationships
A “problem solving relationship” isn’t a bad answer to all of the first three questions, but paying for a “relationship” (especially by the hour) feels a little sketchy.  As good customer service representatives, attorneys understand the importance of maintaining a good relationship with the client, but I don’t think that the relationship itself is the commodity being sold.  I think I would say the attorney and the firm are selling the client access to the collective knowledge and expertise of the firm.  The key word being “collective”.  If “collective knowledge and expertise” is our commodity, then that has far-reaching implications for the ways we communicate internally and externally, for the ways we bill our clients and pay our employees, and for the ways we manage our firms.

If not “collective knowledge and expertise”, what is the commodity supplied by firms and purchased by clients?  How would you answer the questions?

Greg and Jordan make good points in their comments to my post on the shrinking bet-the-farm (BTF) segment of legal services. These beg the question: what exactly is bet-the-farm work in the legal market today? Traditionally this would have been work where the law firm names the rates and puts in whatever amount of hours it takes – per Greg’s comment.
To explore this idea, I share another insight gained from the COLPM Futures Conference. Back in April of this year I presented a Case Study on the evolution of pricing in the patent disputes market. I threatened to do a post on this several times, but hey – I’m lazy. The short version of that Case Study is that A) When prices shift from rates to fees, they drop. And B) At the same time the classic three-tier pricing model appears. Tier One is BTF top-of-the-market pricing with no or little price sensitivity. Tier Two is the middle of the market, where value and price matter. Tier Three is the ‘nuisance’ layer of the market, where price is the driving factor.
The related insight gained at COLPM along this line was that of more explicitly using risk to classify work. High risk = BTF. The loss of patent protection for a core product patent to a competitor is high risk. In the middle are moderate risk items, such as patents that provide some differentiation to the client, but are bundled in with other technologies. The risk at this level is more in volume of matters than one-off issues. Therefore, value and pricing become a volume-based exercise. This is my Law Factory segment. The market cares about this layer quite a bit, but is not going to pay premium pricing to address it. So we see risk in various forms helping define our market segments. And realistically, there is not much work with BTF levels of risk.
It is my view that most clients do not explicitly include aspects like risk when they weigh value. A theme I always use in discussing fees between clients and lawyers is: Communication. Conversations between lawyers and clients are the opportunities to make these issues explicit. The problem is that not many actively engage in these conversations. Clients are willing to express frustration, but are not aware the real answer lies in collaboration
Which brings us back to our question: What is BTF work today?
Here’s the problem: The definition is murky at best these days. The market is focused on defining work that can be moved away from BTF to Tier Two. This leaves BTF in a no-man’s land. My assessment of all this is that BTF is shrinking at best and may even be on hiatus. With clients not actively and explicitly defining this, we can only fall-back to the traditional name-your-rate and bill-your-time definition. And I challenge firms to create a list of clients in this classic segment. Hint: You may only need one hand for this task.
I go back to one of my overarching themes for fees and pricing – and that’s The Conversation. Clients and lawyers need to have open, honest conversations about fees and pricing. Absent these conversations, law firms will be paid at Tier Two pricing for BTF work and clients will pay BTF prices for Law Factory types of work.
Oh what interesting times we live in.

Having been in the legal business for 25+ years, I have long marveled at the machinations of lawyers over their billing rates. I recall being a bit shocked back in the 80’s when I first saw lawyers having fits when “The Firm” raised their rates – yet again.
Why was I shocked? Only the week before these same lawyers had been bragging about how awesome they were in court and about the high-value results they delivered to clients. So which is it? As a lawyer are you highly valuable (justifying a higher rate) or are you low value? At the time I remember thinking, “Pick one option and go with it.”
Fast-forward to the present – and just like all things in the legal market – we are still having the same conversations. In talking with a colleague from another firm, the rate-increase topic came up. He was lamenting his upcoming, potential rate increase. He noted how poorly he predicted clients will react to ANY rate increase, especially in this market.
So I asked him my old question. He didn’t like it.
After he calmed down I shared some thoughts with him.
Rate increases are a relationship building opportunity, but only if you treat them that way.
A better question for my colleague: “How many clients just pay your rate without asking what it is?” I’m guessing not many. What this means is you should already be having these conversations with your clients. Rate increases are an opportunity to get in front of clients and engage in conversations about pricing options for the coming year. Isn’t this what clients are asking you to do?
Rates are a tool, but should not be treated as a hammer.
Why treat your published rate like it’s chiseled in stone? Rates are merely the starting point for rate and fee conversations. Come to grips with the notion that price increases are a fact of life in business. However, the days of sending letters to clients announcing your annual rate increase are over. What’s important now is how increases are communicated to clients. (In-person is the right answer – btw.)
Rates matter, but fees matter more.
Have conversations with clients about pricing, versus rates. At the end of the year, or end of a case, what really matters to a client is the fee. How much did the case or deal cost them? Your rate could be $10 per hour, but if you took 100’s of hours to complete a task, the fee is going to be high. A challenge here is that clients tend to compare pricing on a rate level, instead of a fee level. Use the price conversation to help the client shift their thinking towards fees. In the long-run this will greatly benefit them and solidify your relationship with them.
It’s Not Easy
I know … having pricing conversations can be challenging, especially in the current environment. The new question I should start asking lawyers: “Did you pick law because you thought it would be easy?” I’ve yet to meet a lawyer not up for a challenge. They just need to add pricing conversations to their list of worthy challenges.
It’s either that, or pick an easier profession …