WestlawNext - A Study in Applying Knowledge Management & Crowdsourcing

As I mentioned yesterday, a group of bloggers traveled to ThomsonReuters (TR) in Eagan, Minnesota earlier this week to get a first-hand look at WestlawNext (WLN) and talk with the Project Cobalt team, meet briefly with TR's CEO of Legal, Peter Warwick, and discuss the the functionality of WLN with Westlaw's Reference Attorney staff. There are a number of articles that are out from other bloggers that a range of issues from Lisa Solomon's discussion of Product & Pricing; Jason Eiseman's video interview of myself me, Tom Boone and Jason Wilson; Robert Ambrogi's discussion of West Search functionality; Betsy McKenzie's view of WLN from an academic perspective; Ken Adam's survey on CALR value in contract drafting; David Bilinsky's Top 10 list about WLN, and; Simon Chester's discussion of WLR from a Canadian perspective. I wanted to take a different approach and talk about the back-end structure of the new West Search Engine and how they have used Knowledge Management theories to create an algorithm that looks to be much better than the current Westlaw.com search results.
WestSearch - Leveraging 100+ Years of Knowledge
Westlaw has compiled millions of pieces of value-added information through editorial analysis of its research attorneys, but that information has been compartmentalized into individual databases and has had a slow transition from the traditional print uses of this information to the computer database search engines. Even when West created KeyCite as a competitor to Shepard's, it was pretty much still a stand-alone citation system that added-value to the individual cases and statutes, but not really a great enhancement to how searchers retrieved results from their searches.

Now WLN has finally seen the value of four distinct products/processes that not only help as individual value-added products, but actually determine search results rankings, pushing better results to the top based on past knowledge rather than by simple algorithms of term location or dates. Here are the four products/processes that now affect the ranking of search results:

1. West's Key Number System
2. KeyCite Citation System
3. West's Secondary Catalog
4. User Searches & Resulting Actions
The first three categories are really no brainers when it comes to leveraging related pieces of 'information' on a similar topic. Now, instead of just getting results that have a term frequency that matches the words in my search query, WLN literally runs an algorithm of over 60 queries that determine alternative words that may apply to my search, top cited resources on that topic, and resources that are deemed to be authoritative through secondary resources. I like the fact that the Project Cobalt team stuck to the term "algorithm" and shied away from "artificial intelligence" (although Peter Warwick did let the AI term slip in his talk.)
Perhaps the most intriguing part of the change in algorithm of WestSearch is number four - "User Searches & Resulting Actions." This is something that those of us interested in improving Knowledge Management resources see as the holy grail of KM. If we could create a system that leveraged the experience of everyone in our firm in a way that allows our KM tool to become "smarter" we'd jump at that chance. From what I saw, it looks as if WestSearch is making a strong run at making their search algorithm smarter through adapting results based on previous users key actions. In a way this is crowdsourcing on a very high level.
Crowdsourcing the Researchers
I'm a fan of crowdsourcing, and of knowledge management. Combining the two is like putting peanut butter and chocolate together and coming up with a two great things that work well together. WestSearch crowdsources the WLN users by monitoring key actions after the search results are returned. WestSearch takes actions like 'print', 'save', 'folder', and 'view' that a searcher performs and logs that information for future reference. If another researcher runs a similar search later, the actions from the previous users is taken into account and the results are influenced by those previous user actions to potentially rank items higher or lower in the results list. The thoughts behind leveraging previous user actions against search results is that the 'crowd' will tend to identify and use the same documents when searching specific legal issues. When pressed on this, the Cobalt team said that actions like 'print all' or 'save all' are not logged because they are looking for specificity over generality. Also, because it is a 'crowd' based view, the law student that doesn't understand the issue and picks less valuable documents will have little influence because the majority of the crowd will choose the 'best' documents over and over again, thus improving the algorithm.
What's the Future?
It will be interesting to watch as this rolls out and WLN adds more and more databases to the system. I will be really interested to see what happens when the "news" portion is integrated and how that will affect the WestSearch algorithm on 'new' or 'hot' topics that pop up from time to time. I look forward to watching this approach of leveraging existing knowledge in an advanced algorithm to see if it does get 'smarter' over time. I'll also be interested in seeing if WLN can improve its existing West km product (which will still work with WLN), and the 'foldering' features that could actually make WLN an additional in-house KM resource.

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New Product from Westlaw: Horseshoes?

I just got back from ThomsonReuters HQ in Eagan, Minnesota (or as I like to call it - The Coldest Place on Earth!!) I met up with a group of great bloggers and legal publishers like Jason Wilson, Lisa Solomon, Tom Boone, Jason Eiseman, Carolyn Elefant, David Bilinsky and many more. I'm currently compiling all my notes, asking for screen shots, and drafting my response to the WestlawNext product and should have something for you tomorrow. However, there are two things that I wanted to share with you while I'm getting that post ready:
  1. My post on January 8th (the one I pulled down because they told me it was full of factual errors) wasn't very far off the mark (and I was a little miffed that the Project Cobalt team made all of us sign a CDA and then gave "exclusive" interviews to the ABA Journal and the NY Times about the product. But, the CDA has expired and you'll now see great things from those of us that took the trip to Eagan to talk with the Cobalt team. [Note: my apologies to Bob Ambrogi for listing him earlier, he was under the same CDA, but was notified it was lifted before he posted yesterday.]
  2. This one is actually funny. When I get back to the office this morning, I see a package from ThomsonReuters that looks a little... shall I say, weird, and a little beat-up. When I look inside the package (which was supposed to be some Louisiana resource materials) I find horseshoes. Now, I've gotten a lot of SWAG from the folks at ThomsonReuters in the past (see all those calendars behind the horseshoes...) but this was probably the best! Not only were they horseshoes, but they were used horseshoes to boot!! Nails and dirt and probably horse sh... er poop all ground in the grooves. I'm assuming that this 'package' got misdirected by the USPS, because the package had obviously been opened before it arrived at my office. So, I'm thinking this was someone's idea of a joke... at least, I hope this wasn't the calling card from someone up at ThomsonReuters.... or was it???

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Sales. Such a Dirty Word

As I like to say to my colleagues, making partner at a law firm is no longer the guaranteed “tenured-like” position.

In the not so distant past, if an associate was able to make partner and through the good-old-boy network find some sizeable clients, he could count on sitting back and enjoying the fruits of his labor and get by with taking the client out to lunch every once in a while.

Well, if no one has figured it out by now, those days are long gone.

Now, you gotta hustle.

And, I am sorry to say, most lawyers are not predisposed to hustling. First of all, they don’t dance (did anyone get this joke?).

Most lawyers go to law school because they—and I apologize for any stereotyping here but I can be semi-excused since I am a lawyer—are bookworms who either like to study and/or argue. It is the rare exception that was one of the popular kids in high school. If anything he or she was probably doing these kids’ homework for them.

So here these lawyers are—in the 2000s and facing a continued recession—and their partnership is telling them not only do you have to practice law, “you have to go out and drum up business.” Or else.

Well, I am sorry to say, most of these guys just don’t have it in them. It is no slight to them. It is just a personality thing. You wouldn’t want an extrovert handling your funeral or an introvert planning your wedding. And lawyers, typically the studious types who either love examining proxy disclosures or holding forth on their latest court battles, are not very skilled at up-selling their professional services.

Hey, I could be wrong. I have met a few anomalies—lawyers who are great marketers. But these lawyers are usually freaks of nature. Kinda like super-models.

But the pressure on these guys to be someone they are not can be excruciating and, dare I say, down-right cruel. How would you like to be told, I know I hired you to be a hair dresser and all you have ever trained to do is to be a hair dresser but now have to be a heart surgeon and I don’t care if you don’t know how, you still have to do it. I think every single one of us would be terrified.

My suggestion? Hire people who are skilled business developers, people who make a living every day selling professional services, to help lawyers identify and close business deals. Let them sit at the table and be a part of the conversation.

Believe me, in this market, it is going to get worse before it gets better. And since law schools are still not attracting kids with these skill sets or teaching them how to develop them, these business development skills are becoming more important than ever before.

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The One-Two Punch to BigLaw's Gut

Last week I gave a presentation to the Houston Chapter of the AMA (on a side note - legal marketers would be wise to reach outside the LMA). After the presentation a couple of marketers from the oil industry were sharing recession stories and asked how law firms were doing. The presumption was that work is down at BigLaw just as it is every where. However, as I was explaining the situation at BigLaw it occurred to me we're in a one-two punch situation. Yes - the downturn has slowed down the amount of work. But I think a bigger impact is coming from the shift in client attitude. We're seeing a strong shift to a buyers' market. And that shift is magnified for a few reasons. First, in-house clients haven't experienced power like this before. In the old days (a year ago) they would be afraid a BigLaw firm might not represent them if they pushed on price. This is no longer the case. Clients are reveling in this new found power, and in many cases taking it to the extreme. Low-ball pricing is becoming an everyday occurrence. Second - standing behind the client flexing this muscle is the Purchasing Department. They have entered the legal pricing game in full-force. And these people are paid to flex their cost-cutting muscles on a daily basis. So maybe what we really have is a one-two-two punch to the gut. The bottom-line is that on top of dealing with the recession, BigLaw is in its first heavy buyers' market situation. And this situation looks to be one that will endure for some time. Now - you might think if you're not in BigLaw you're not impacted by all this. Think again. When pressures push prices down at the top of the market, those pressures filter down through-out the market. If Mercedes starts selling their cars for $30k, Ford will be forced to move its prices down too. As I laid this theory out in a 'thinking out loud' conversation with my oil industry friends, the impact of the one-two punch really came home. I saw it in the eye of my colleagues. I was getting that "STBY" look from them.

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Blackberries Still Kick Butt

As many readers of the 3 Geeks know, I’m a bit of a stickler when it comes to security. And due to my materials being due last week for TECHSHOW, I’ve decided to weigh in on the iPhone versus Blackberry (BB) debate. Although iPhone gets all the buzz these days (including numerous comments on its lack of security) I still think Blackberry is the smarter choice – especially for lawyers. As I like to tell my two sons who have iPhones – “My blackberry will do any of the gee-whiz stuff your iPhones will do … only slower. And when it comes to email and calendaring (the core applications for lawyers) I’ll whip your little butts.” After my recent research on the latest and greatest on the various smart-phone platforms, the BB comes out on top for lawyers for two primary reasons. 1 – BBs focus on the core uses for lawyers. And, 2 – As a mature technology, BBs are stable and more importantly, secure. Although BB doesn’t have the sheer volume of apps iPhone has, it does have the ones that matter. A quick stroll through App World shows many useful tools, including legal-specific apps like time-keeping. On the versatility side, BBs come in every size, shape and form. You can chose from a flip phone Pearl to the new Storm 2 touch screen. iPhone comes in one form factor. I will say this for iPhone, Droid, Palm and Windows Mobile; if they figure out how to live behind the firewall and polish up their security and stability, BB will be in for a real fight So … although my boys can find the closest Starbucks much faster than I can, I’ll stay productive and secure on my BB. Perhaps the technologies reflect the relative generational perspectives. The boys want fun, blingy stuff. And I want something that’s a functional work-horse and drives the bottom line. [OMG – that made me sound old. Well … unlike my boys I can actually afford Starbucks.]

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Law Firm Project Managers - Lawyer or Non-Lawyer?

Great post from Lisa Rohrer (actually Lisa told us it was from Carla Landry) at Hildebrandt Blog on "Is It Possible To Turn Lawyers into Project Managers? Or Will They Crash & Burn??" Toby and I have had a number of conversations on this issue and I've gone back and forth on this question. Lawyer know how to practice law, but do they necessarily know how much it costs to represent a matter? One answer that we got from Matt Homann, over drinks one night, was that actually if you asked a lawyer his or her "gut" feeling on how much we should charge for a matter, their gut answer usually comes out pretty close. Unfortunately, most attorneys are afraid to trust their gut, and instead ask for report after report of the 'history' of charges the firm has charged for similar matters, only to be overwhelmed by the data and winding up more confused, and their 'gut' feeling has turned into a pit in their stomach.
Rohrer Landry goes on to ask if it is possible to MAKE a lawyer a good project manager (PM)? My thoughts on the topic depended upon whether the "lawyer/PM" is a practicing member of the group, or a true project manager. If you try to pull one lawyer out of the practice group and say "Hey, you are now the Project Manager, make us efficient and tell us how much we should charge for services. Oh... and you'll still need to keep up with your own practice at the same time." Then this would fail. Project Management is not something that you do on the side. It has to be your primary (and sole) function.
If, on the other hand, you hire someone that happens to be a lawyer to be a Project Manager, then it could give him or her the respect from the lawyers in the group he or she is trying to manage. Of course, they'll still need to perform a good job as a Project Manager.
If you decide to hire someone with an MBA and no legal experience and have them attempt to manage a law practice group there could be a perception from the group that the person might be a great project manager, but doesn't know the industry. Maybe not a fair assumption, but lawyers are usually skeptical of non-lawyers trying to tell them how to do their business.
I guess in my scenario you are left with two choices for PM --
  1. Former Practicing Lawyer who is brought on to be a full-time PM
  2. PM (non-lawyer) who has some type of experience working with lawyers, or can at least speak the 'language' to the lawyers and prove that he or she does know how lawyers work
As firms try to wrap their heads around Alternative Fee Arrangements (AFAs) and determining the 'costs' of matters vs what to 'charge' for a matter, Project Managers are going to become some of the most valuable people in the firm. Tackling the issues of efficiency, effectiveness, return on investment, and changing some of the basic behaviors and cultures within law firms, it may take a lawyer to point out these issues to other lawyers. Kind of the old "it takes one to know one" adage.
Rohrer Landry leaves us with this question - "is it time to hire professional project managers?"
My answer is that it is definitely time to start talking about it.

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Law Shucks Does Crowdsourcing Lateral Tracker

Hats off to the folks over at Law Shucks for coming up with a brilliant, yet very simple way of tracking those lateral partner moves between big law firms.
With the Lateral Tracker, people within the big law firms who are "in the know" when attorneys jump ship from one firm to another have a chance to update the Lateral Tracker in order to let everyone know. In reward, the person submitting the information gets a chance to win an iPhone 3GS (and, probably a 2-year commitment to AT&T... so, it's a win-lose deal.) This is the sort of crowdsourcing exercise that is perfect for this type of information.
In the old days before this Lateral Tracker, we used to have to wait until a press release went out announcing that Lindsey McDonald, former Partner with Wolfram & Hart, has now joined the Denny Crane Law Firm in Boston. With tips from people within the law firms, we can now know that McDonald is leaving one firm and joining another before he actually makes his trip from Los Angeles to Boston. In an environment when "first to blog" is the new 'breaking news', this type of tracker can be a great resource in tracking movement between firms.
There are probably lots of other crowdsourcing information that could be gathered on big law firms. For example, how about setting something up to list the names and contact information for all of the Marketing Department personnel within big firms? Most firms do not list the flunkies administrative people in their directories, but sometimes you really want to know who is doing the business development, or marketing, or knowledge management, or research work in a firm but don't want to have to try to Google that information and hope that you find it.
I'm very impressed that Law Shucks has made an effort to create an ongoing crowdsourcing tool and hope that it turns out to be a great resource for all of us.

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Hot Practice Areas of the Past 10 Years?

On my way in to work this morning, I overheard someone say "all these new 'hot' areas of law that weren't even around 10 years ago.' It was an existential moment that got me wondering what they were talking about, and then to what are the 'hot' areas of law that weren't even around ten years ago. So I did what I usually do with these type of issues, and crowd-sourced it out to the Twitterverse to see if anyone came up with suggestions of what is a 'hot' area of the law today that didn't exist in January of 2000. I thought I'd start the list off by suggesting a few things off the top of my head:
  • Green Energy Practice
  • Sub-Prime & Financial Crisis Practice
  • Electronic Discovery Practice
  • Guantanamo Bay Practice
Well... no good 'off-the-top-of-my-head' discussion goes without someone pointing out that I am wrong.... Immediately some smarty-pants Dallas lawyer and E-Discovery expert (who happens to know a lot more about this than I do) points out that E-Discovery was a 20th Century invention, and even points out that Texas ruled on ESI way back in 1999. Although, we eventually agreed that E-Discovery became "hot" in the last 10 years. My favorite comment was that although E-Discovery became 'hot' in the last 10 years, here's wishing that it wouldn't exist in 10 more years!
My co-blogger Lisa came up with a crazy thought that 'virtual law' needs to be created and become a 'hot' practice area, but that 'virtually' no one is listening to her... 'literally'.
I thought that maybe "Gay Marriage" issues will become a 'hot' area, especially when it comes divorce time. And, it was suggested that 'e-commerce' law has also become a 'hot' legal practice area in the past 10 years (although it was also a 20th century invention along with e-discovery.)
What have I missed? Any other 'hot' legal practice areas that have sprung up in the past decade? (Yes, you have now become my 'crowd-sourcing' experiment!)

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BigLaw's Problem: Downturn Wasn't 'Down' Enough

When many of us took the 2009 calendar off the wall and hung up the new 2010 calendar, we said "Thank God that awful year is behind us!" I've been hearing that the 'downturn in the economy' will start to improve in the first or second quarter of 2010. Like most of us, I'm ready for things to turn around and start moving back into a positive direction. Although the law firm library model has probably been changed forever due to the '08-'09 recession, I'm worried that many in the industry (mainly in large firms) are simply ready to get back to business as usual. As I read "Urgency for Change" from the Hildebrandt blog, my fears seemed to be verified that the 'down' economy didn't go down enough to produce the necessary sense of urgency needed to motivate leaders to change their overall behavior.
Given that law firm declines in profits per partner are merely tepid, rather than dramatic, creating this sense of urgency may be the biggest challenge to law firm leaders – and the longer they wait, the harder this becomes. (In fact, in a recent conference we attended, when presented with data on industry profitability in 2009, one law firm manager remarked, “You see? I think this proves how resilient our business model is.”)
Oh great... Are we slashing budgets, cutting or flat-lining salaries, laying off people, and addressing worker productivity on the admin side of the house just so the partnership side of the house can get back to 10%+ growth in Profits Per Partner? In a time when General Counsels are standing up before conference crowds and saying "Trust levels are so low between firms and clients that if a firm is suggesting it, it must be bad for the client", now is not the time to tout the 2007 business model.
Number six on my list of ten projections for 2010 was that large law firms would be forever changed. I still believe this, and suspect that even those that worry more about when the April edition of American Lawyer comes out with a new lists of rankings over how they can build or rebuild trust between themselves and the client will feel that change. For those that hold onto the idea that the fact that their firm rode out the recession proves that they have a resilient business model ("as is", "status quo"), will not be happy when the AmLaw 100 list for 2011 comes out and they watch as firms who have adopted new billing methods, mended fences with old clients, and listened to and addressed the needs of new clients, begin to pass them on that all important ranking list.

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With Google Translate - The World Is My Oyster

One of the best stories I have from my old mainframe programmer/analyst days in college was working with my friend Ming Fan, who was a foreign student working as a Grad Assistant in the same department. One day he leaned over and shouted the following joke over the loud rumble of the big blue mainframe boxes:
Q: Hey, what do you call a person that speaks two languages? A: Bilingual
Q: What do you call a person that only speaks one?
A: An American!
I had to look at him and hang my head... guilty as charged. Although, I'm pretty good at barking out "Dos Cervezas, por favor!!" or when I was stationed in South Korea, I became pretty good at saying "Maekju hana juseyo". So, I'm fluent in beer, but that's about all. In my professional life, this has meant that all those articles that pop up in my RSS feed that are in French have been skipped (unless 'biere' appears in the title.)
Enter my old American friend "Google" to save the day. With Google Translate, combined with the Google Toolbar, I can have webpages translated on the fly, and will results that don't make you giggle -- well, usually don't make you giggle anyway. Here is an example of an outstanding bilingual blog, Heavy Mental, that discusses technology and social issues in both English and French (but not always in both.)
(click image to enlarge)
I've now used the Google Translate resource a few times and have been very impressed with the results. You do get the occasional translation that makes you giggle -- (such as one of my favs: "thank you @clarinette02 for drawing our atten-tion is over" -- but, nothing that compared to the early days of translating text I used to get with tools like AltaVista's (now Yahoo's) Babel Fish. Now, I get webpages translate right on the spot, with the formatting of the page still intact, and with translations that are understandable, even by my limited American vocabulary!
Google Translate has a variety of different tools that you can use to add to your website and have it translate your site using widgets, and other resources that allow you to cut and paste, or upload documents and have them translated. My favorite so far has been the toolbar auto translate option. The only drawback so far is that I typically use Google Chrome as my web browser, and for some reason the Google Toolbar STILL DOESN'T WORK IN CHROME!! (Sorry about that... I'm still having issues of Google releasing browser add-ons that don't work in its own browser.) If you want to use Google Translate in Chrome, you can add the extension to the browser.
So fire up your Internet Explorer or FireFox browser with the Google Toolbar and expand your reading to include all those wonderful blogs that don't cater to those of us that only speak one language.

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Law School Online. Why Not?

I was reading a Fast Company article, Universities Inc. by Anya Kamenetz, and wondered when is the online law school coming? Jack Welch, the former CEO of GE and the man with the golden touch, will be acquiring--for a mere $2M-- a 12% piece of the Chancellor University System LLC, a part of the nearly bankrupt business college Myers University, in Cleveland, Ohio. His ambition? To create a reputable online MBA program. I have always wondered why education needs to be maintained in bricks and mortar business model. My other sister, a teacher,and I were just talking about this very issue just last night. Well, you know where I am going with this. Why not law schools? I mean, think about it. The only "benefit" I got from being in a classroom environment ensconced in the ivy walls of my esteemed alma mater was being terrified of being called upon for recitation. And if the school implemented do 3D streaming, it could still happen anyway. Tell me if I am wrong, but the only benefit I see are the additional "amenities": glee club, football, fraternities. Oh, wait. This is "law school". It could be a matter of prestige and reputation. But if some big cheese like Jack Welch were to legitimize it, it could spring up a whole new kind of law students. Like we need more lawyers, huh?

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Web 2.1 - The Unsolicited Interloper

I've seen a lot of comments on "what is next for Web 2.0" in the past few months, but most of those jump ahead to the "Web 3.0" stage of Cyberdyne's Skynet artificial intelligence stage. I wanted to bring the discussion back to a less scary (well, at least not "end of the world" scary) topic of the next stage in Web 2.0, which I'll call, "Web 2.1 - The Unsolicited Interloper."
Web 2.0's Controlled Discussion
The 2.0 stage moved us from a one-way online discussion into a method of two-way or multi-way discussion. Blogs allow us to comment; newspapers allow people to submit comments on just about any story they publish; and social media tools allow us to chat and connect with peers in a real-time environment. One of the things with the 2.0 world is that whoever writes, or manages the content usually has some type of control over the discussion that follows within the four walls of that content-even if the only recourse is to delete the discussion, or moderate the comments before allowing others to see them. The key to 2.0 is that you can have four walls around your content. However, the 2.1 stage could tear down those walls and allow interlopers in, and you'll have very little control over what they have to say.
Two Web 2.1 tools - Google's Sidewiki and DotSpots' "Distributed Objects of Thought"
Two of the leading contenders to usher in my version of Web 2.1 are Google Sidewiki (see video demo) and DotSpots (see video demo). Both of these are browser extensions that allow anyone to place unmoderated comments on any webpage and allows anyone with the same browser extensions to view those comments and add their own comments as well. Sidewiki does as its name suggests and puts comments into a sidebar, while DotSpot places the comment 'dot' right in the text of the blog. Now, neither of these actually does anything to the blog post itself... it is simply a feature of the browser extension that allows the modification on the side (sidewiki), or within the text of the browser page (DotSpot). If you haven't added the extension to your browser, then you wouldn't see the comments at all.
Free-flowing commentary versus Free-Flowing SPAM
The idea behind the Web 2.1 tools is noble. Using the wisdom of crowds, information can become free-flowing, and more informative by allowing those reading it to also add information. The DotSpot video is a prime example of what the developers of the product wish to do. Now an article can have comments pointing to additional information and the 'crowd' can begin interacting with each other and add additional content (maps, videos, etc.) making (or rather morphing) the original information into something dynamic. No longer is the 'crowd' limited by the restraints of the website's comments section. It is this freedom that is worrisome for most of us that develop original content on the web.
In the Web 2.0 world, I can delete comments that appear on my blog. In this new 2.1 world, I cannot. Instead, according to what I've read in the FAQ's for the two resources, I'd have to request that content be removed because it is SPAM or abusive in some manner. This is the part that I think most of us would find most troubling. It is one thing for another blogger to rip my posts to shreds on his or her own blog, but to essentially add any comments you want and have it show up through the extensions on my blog seems to be something that I'd rather not have to deal with. Yes, I know that it isn't "really" on my blog... it is on Google's Sidewiki or DotSpots databases (somewhere in the cloud), but if you have these extensions installed on your browser, it can sure look like it is.
The Benefit of the Unregulated Crowd
Maybe the inconvenience of the occasional spammer is outweighed by Web 2.1’s dynamic platform. We’ve grown accustomed to being the moderators of the conversations over our writings. Losing some of that control is not a comfortable thought for me. But, maybe it is not a bad thing to loosen some of that control. Most things I’ve read on the topic of crowds say that the ‘unregulated crowd’ creates a better result over one that is. Perhaps I should just take the good with the bad when it comes to the unsolicited interlopers that the Web 2.1 world brings.

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Do We Need 3D?

Three Geeks and a Law Blog: Do We Need 3D? Sitting here reflecting on the week in news, I am pondering the oncoming new technology: 3D TV. I must ask: do we really need this? Like I want to see "Judge Judy" in 3D. Or any of the variations of "CSI" or "Law and Order"--aren't they grizzly enough? What's next? 3D videos of our law conferences? I don't think anything could enliven some of those CLEs. Sorry, speaking for myself, I would rather have the opportunity to PhotoShop my photos rather than present myself in all of my 3Ded glory (note: I just made the first, documented use of 3D as a verb). I mean, really? Do we need 3D TV? Probably as much as those $300 Prada shoes that I have been keening over. I'm guessing a certain portion of our population is much more excited about the possibilities of 3D. May I interject the phrase "football fanatics"? I daresay one thing that has yet to be considered is the impact that 3D will have on sports and the ref calls? It is going to get brutal. I can see this train wreck coming and I don't even watch sports. Then, of course, you know what's following on the heels of all of this ... 3D internet. Just what we need: YouTubers 3Ding their every move. Oh, God, save me now.

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Westlaw's "Project Cobalt" Will Launch as "West Next"

NOTE: I talked with a couple of the "Project Cobalt" team members who told me that there were a number of inaccuracies in my post (such as the name of the product won't be called "West Next" or that Boolean searching isn't available.)
Although most of these comments came from inside West, it looks like it was a lot of "guessing" on their part. So, I'm pulling this post off the blog.
As soon as I get more information from the Project Cobalt team, I'll post more information (more accurate information, that is!!) on the new release.
Thanks to the West Project Cobalt team for pointing out some of the errors and promising me more direct information in the next couple of weeks. So... stay tuned!!
-Greg Lambert

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Start Prepping for Westlaw & Lexis 2.0 Versions

I mentioned in my 10 predictions for 2010 that both Westlaw and Lexis would have new interfaces for their research products by the end of the year. In reality, I was kind of hedging my bets on this one because I actually knew these changes were already coming. Last month I was talking with a consultant who casually said something like "Boy, people are going to be scrambling when Westlaw comes out with its `Project Cobalt` next year." At that point I immediately knocked him out of the way and did a quick Google search for "Project Cobalt" AND Westlaw. I found some subtle hints about Project Cobalt in an investor's meeting, and in a Financial Times analyst comment. So, change is afoot at Thomson Reuters!!
As I was trying to find out more, I contacted some friends and found out that Lexis is also working on a new interface for its legal research product. Not only that, but rumor has it that Lexis is also working to help firms create interactive pages within the firm's Intranet that will help access Lexis resources without leaving the look and feel of the firm's Intranet page. I haven't seen the "code name" for this project yet, but I'm really hoping they go with something called "Project Diablo Rojo"!!
Jason Wilson has a very good breakdown of what information is currently available on West's (or as Jason now calls them "Thomson Reuters Legal" or "TRL") Project. Also, Joe Hodnicki mentioned it a few days ago. I'm also supposed to meet with Westlaw's Andy Martens (VP of Product Development) sometime soon to discuss (and hopefully demo) the Project Cobalt product. Apparently, there was an in-house demo of the new project yesterday, and the test engineers at TR said it will be released in February, probably at LegalTech according to West's new teaser website.
If any of you know more about Lexis' planned changes for this year, please let me know and I'll start pestering the Lexis folks for more information.

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Half of Westlaw's Library Relations Team to Get the Axe

Rumors are floating that half a third (5 of 15) of the West Library Relations Team will laid off by the end of January. Apparently, those being dismissed from the Thomson Reuters group were given notice back in December (so, kudos for keeping it a secret this long!) Those that I've talked to say that the layoffs affect those Library Relations Managers in the small to mid-size regions of the country. I emailed Anne Ellis, Executive Director of the West Library Relations Team, but did not get a response.
For those of you that are unfamiliar with West's Library Relations Team, they are typically law librarians themselves, and are the liaisons between the behemoth Thomson Reuters and us law librarians. It was this team that had to clean up the mess last summer when Thomson Reuters released an ad campaign that many librarians found insulting. They are the conduits that we law librarians currently have to relay our opinions to those within Thomson Reuters, and they are Thomson Reuters direct conduit back to the profession. This team has worked to not only build key relationships, but also introduce new product lines, take feedback from librarians back to the development team, and provided platforms for law librarians to disseminate information across the profession.
I've been pretty critical of this team in the past, and they have been gracious enough to contact me about those issues. Since the Thomson Reuters merger though, there has been a noticeable change in how the "West" side of the house fits under the big umbrella of Thomson Reuters. I still stand by my prediction that what we knew as "Westlaw" will slowly be integrated into the "Reuters" side of the business. The first step to that integration seems to have been taken with these layoffs.
Although it is not completely a surprise that the Library Relations team is being cut in half, it does worry me as to the effect that this will have across the legal publishing world. If the West team is cut this month, how long before Lexis and other major publishers follows their lead? We law librarians should start preparing for the day where sales representatives are our only line of communication between us and the vendors.

UPDATE: Anne Ellis did respond to my email confirming that 5 Library Relations Managers were laid off (so, not quite half as the rumor had it.) Here's Anne's response:

I want to confirm for you that Thomson Reuters recently notified five librarian relations managers that their positions had been eliminated. These are difficult decisions and it’s our sincere hope that employees affected by this action will transition smoothly to new opportunities. We are working with them to identify opportunities they may be able to transition into.

Thomson Reuters is committed to supporting librarians and that remains unchanged. We support librarians through sponsorships, training, continuing education, and library management consulting. Our account management, librarian relations, research specialists, and reference attorney teams include hundreds of experts available to help our librarian customers.

Going forward, our librarian relations program will evolve as librarianship evolves with a renewed focus on online training, more emphasis on the technology aspects of the librarian’s role, and a continuing commitment to fostering and supporting the library community.

As we move through this economic cycle, we will not compromise our commitment to helping legal systems perform better through innovation, service, product excellence and corporate citizenship.

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Tacit Knowledge Management - Time to Open the Conduits

In yesterday's post, I predicted that 2010 would be the year the Knowledge Management (KM) thrived or died. In its current state, KM has turned into a mechanism that attempts to capture explicit knowledge in a way that is seamless to the person creating that knowledge. The results turn out to be databases filled with retrievable information presented as contributed knowledge from someone within the firm. So, we end up with CRM databases, document management systems, research capturing tools and expertise databases. All of which are simply ways that KM has attempted to capture the explicit knowledge of those within the firm as it written down in order to be retrieved at a later time by others in the firm. Unfortunately, this has become the classical KM routine, and the resulting product turns out to be a rarely used resource because the data is either 'dirty', obsolete or irrelevant to the current needs of those within the firm. It is this type classical KM strategy of capturing explicit knowledge and supporting the resources that store and display this explicit knowledge that is killing KM. So, how can KM break away from this classical approach?
In their blog post "Networking Reconsidered", John Hagel III and John Seely Brown discuss networking and how the most important knowledge is tacit knowledge - "the knowledge that we have all accumulated from our experiences" - the type of knowledge that cannot be written or captured in an easy way. While I was reading the posting, I started viewing it from a KM perspective. Some of the same issues that Hagel and Brown discuss have real application in the KM world. For example, bring up the phrase "networking" and many KM professionals picture "images of classical networking and schmoozing, driven by individuals intent upon prying business cards out of others and relentlessly expanding their contact lists, manipulatively using their contacts to advance their own interests." In fact, most attorneys conjure up this image as well, and it is one of the primary reasons that some attorneys do not share this knowledge in the KM resources. They think that if they do share, then it will give someone else in the firm a way to steal this information and use it for their own benefit.
Hagel and Brown suggest implementing a process that moves away from the classical approach of "manipulative exchange" of knowledge and create a new approach that focuses on understanding the current needs of those within the firm and aligning them with others that can help solve those current needs. They suggest that social networking as a way of creating this new approach. However, before you start rolling your eyes, let's take a look at their reasoning.
First of all, Hagel and Brown suggest that the goal of networking should be the building of long-term relationships. These long-term relationships are built by working on common issues, working together to solve these issues, and building a trust that everyone in the relationship is learning and contributing. By building long-term relationships, you build "trust", and by building "trust" you build in the reciprocity that becomes a powerful foundation for future needs.
Traditional KM and networking is designed to capture explicit knowledge and then use it to identify others within the firm that you should introduce yourself because they have handled a similar issue in the past. This type of "Push" technique is usually limited in value because that information may not be captured, thus "we cannot push if we do not yet know who we are pushing towards." Even when the "push" technique works, it usually creates a "one-way learning mindset" where one person is seeking to learn from another, "rather than creating the foundation for collaborative learning."
Hagel and Brown promote the idea that social networking creates the ability to collaborate on current issues (two-way learning) rather than attempting to identify past successes and apply them to the current issue (one-way learning). Because social networking exposes current needs rather than past successes, it creates a way to draw people together in a collaborative learning process. Instead of the traditional method of capturing knowledge, social networking allows us to "participate in the knowledge flows that matter the most" to the firm and exposes "our ability to master a new set of practices at a personal level.
Traditional KM practices are still important in capturing the explicit knowledge of the firm, but this should not be the overall mission. KM must attempt to expand its goals by creating methods to expose the "knowledge flows" of the firm as well. The goal is to expose the tacit knowledge, not simply capturing it. By exposing the tacit knowledge through social networking, KM can create a conduit for individuals to share current issues they are confronting and attract other individuals to collaborate in addressing and solving these issues.

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10 Projections for 2010 - The Year We All Hit the F5 Button

Now that the awful year of 2009 is over, let's take a guess at what to expect for 2010. My initial thoughts are that we really need to hit the "Refresh" button [F5] and look at how we operate our business processes. Here are my predictions for 2010:
  1. Google will release a new application every business day This isn't a big stretch. Toward the end of '09, Google released new products about 3 times a week. Hint for Google -- Don't hype any of your new products like you did for Google Wave. Instead, let the people using your new products do the hyping (good or bad).
  2. Westlaw and Lexis will revamp their legal research interfaces Just as they did in the middle of the decade with their proprietary software, the big two legal research vendors are poised to completely restructure their legal research interfaces to allow researchers to be more specific in how they conduct research, as well as integrating Web 2.0 strategies into search results. Instead of being a one-way research tool, you will be able to add information to the data held by West and Lexis, and share that within your firm. [Note: I happened to catch this new "See Westlaw" site that is talking about the new Westlaw interface.]
  3. Bloomberg Law will be a flop I really hope this projection doesn't happen, but after talking with a number of other legal researchers, I don't think this product will get a lot of buy-in from law firms. The biggest reason for Bloomberg Law failure -- PRICE. No firms are going to want to pay a premium price for an untested product, and from the murmurs I'm hearing, Bloomberg Law is going to be very expensive. Hint to Bloomberg -- Come in low on your initial pricing (very low); get the firms "hooked" on the product; after about 3 years you can start increasing the price to match West and Lexis. If Mike can drop a $100 million on a mayoral race, he can stand to loose a few million on this product to get it in the door of a lot of firms.
  4. The "Westlaw" brand becomes more "Reuterish" The writing seems to be on the wall for Westlaw. It appears that the big players within the Thomson Reuters part of the company are looking toward narrowing their products under one umbrella. My guess (and it is only a guess) is that Thomson Reuters will eventually do to Westlaw what it did to GSI and that is consolidate it under one name. I suspect that the Reuters side of the house will look to place Westlaw under its business news umbrella and create a Reuters Legal product. Hint for Westlaw -- you'd better get ahead of this one, otherwise you're going to find that you will be in the same position as the Bancroft-Whitney people found themselves in during the 90's.
  5. Lexis reorganizes... again Anyone that has dealt with Lexis reps knows that a "reorg" is always around the corner. It appears that the leadership in Dayton embraces the term "change" because they seem to "change" how they organize their people about once a year. It is hard to build a relationship with a rep when you only get them for a year at a time. Hint for Lexis -- Get a mission statement with clear objectives and STICK TO THEM!
  6. BigLaw firms survive, but are forever changed Again, probably not a big stretch here either. BigLaw will probably begin dropping the Summer Associate programs and begins a more selective route of how it brings in associates. There will be more acceptance of alternative fee arrangements (that'll keep Toby posting). There will be a lot of talk on the topic of "Training" lawyers to be more efficient and effective, but probably very little action on that topic. Hint for BigLaw -- most of you are going to survive this little recessionary period, but if you don't become more efficient and effective in how you conduct business, you'll never see the profit margins you had in the middle of the decade.
  7. What a great year to be a consultant! With change, comes the need for people to manage that change. Firms will need to tap consultants for a number of issues ranging from implementing alternative fee agreements to bringing in project managers to handle workload in a changing revenue structure. Hint for Consultants -- gear up!!
  8. A year of social media acceptance in the legal field We've talked and blogged ad nauseum about social media tools. In 2010, there will be a lot more firms and individual attorneys that accept social media as a viable forum to express views and get recognition for their expertise. Whether it is blogging, twitter or enterprise social media tools, more people will join in. Hint about Social Media -- For all you firms that are blocking these resources, you'll find yourself behind the curve in 2010. So, stop blocking them!
  9. Knowledge Management either thrives or dies It is time for KM to hit the F5 button. If KM continues to be seen as an Information Technology (IT) resource, then it will wither and die a slow painful death. This is the year that KM needs to take risks, introduce new resources, and get out in front of the changes occurring within law firms. When Partners talk with consultants on how to implement change within the firm, the KM folks need to be at the table listening and pointing out opportunities where KM can help during the transition. Hint for KM -- stop thinking of KM as a product support department and start thinking of KM as an idea department that helps the firm accomplish the processes to be make the firm more efficient and effective.
  10. 3 Geeks and a Law Blog Cuts Multi-Million Dollar Deal and We All Retire to a Small Caribbean Island 'nuff said!!

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